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Festivals — September 2019

The "Where Are You Now" festival was conceived as a vibrant celebration to welcome new students to HKU and to bid farewell to alumni. The event aimed to create an unforgettable experience by showcasing modern art, interactive installations, and audiovisual performances.
Role
Initiator and Project Manager
Client
University of the Arts Utrecht (HKU)
Date
September 2019

I initiated and led the “Where Are You Now” festival as a welcome for new students and a send-off for alumni. A full-spectrum, sensory-heavy experience built to leave a mark. The concept fused modern art, interactivity, and sound into a single immersive event that would resonate far beyond the night itself.

What I Led

As project manager, I brought together multi-disciplinary team of HKU students. We designed and delivered an event that bridged newcomers and veterans, built on collaboration, bold ideas, and fast iteration.

Band FOSS was playing
Local University band with very talented musicians: FOSS.

Core Features

  • Interactive Installations: Designed to engage visitors and inspire them with modern art and interactivity.
  • Audiovisual Performances: Including performances by 12 artists and 2 bands, spanning over 3 stages.
    • Boat Stage: A refurbished boat that was once used for prostitution, transformed into a disco with vibrant music and lighting.
    • Yard Stage: Overlooking the inner yard, featuring a large fire where attendees danced around, creating a warm and engaging atmosphere.
    • Main Stage Inside De Nijverheid: Equipped with big speakers, extensive lighting, and the primary speaker setup, providing an electrifying experience.
  • Networking Opportunities: The event facilitated connections both within and outside the HKU community, fostering a broad network and collaboration opportunities.
  • Marketing and Promotion: Utilized HKU’s network, flyers, posters, and invitations during the introduction week to attract attendees.
Abriposter for the party created
The whole city of Utrecht was invited. Amazing Art University bands and installations for as little as 5,-

What I learned

  • Time Discipline: Cut low-impact work early. Focus on what moves the needle.
  • Delegation & Outsourcing: Clear handoffs and external support let us scale without burnout. I led a team of over 30 people, hiring a technical audiovisual expert that took charge of the audio and visual aspects of the festival. I was responsible for the marketing.
  • Backup for services: We had hired someone who was going to make Napolitan pizza’s for the event, he didn’t show up int he end and the people were hungry. So we had to pivot: Supermarket pizza’s that we could heat up in the oven. The security didn’t show up either, and we didn’t had a backup for that.
  • User Feedback: I actively spoke with attendees mid-event to learn in real time, crucial for future planning.
Mooi weer op straat - Incredible performers made the whole crowd go nuts.

Impact

The response was overwhelming. Students still talk about it years later. That lasting impact, emotionally and socially, validated the vision and the execution.

This wasn’t just a party. It was proof of what’s possible when creative minds across disciplines collaborate toward a shared goal. For me, it was a defining project, part artistic experiment, part logistical marathon, and a lasting highlight of my time at HKU.

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